COVID 19

Response Protocol

Genus Loci has always held safety as our primary focus. In these difficult times, it is more important than ever to have strict protocols. We are dedicated to maintaining the health and safety of our staff, as well as clients, while still providing the premier workmanship and quality we have built our reputation on.

Before Work Commences on a Project:

  • A notice will be provided to clients, and where possible, neighbors.

    • The notice will explain the work being done located on our website and a link will be provided to clients and neighbours if desired.

  • Clients are to be notified a minimum of 24 hours before any worker is to approach the property.

  • All workers are to sign off on acknowledgement of these protocols, and pledge to follow them.

    • This will be a shared document on google drive for all workers.

  • All workers are to complete a daily health screen answering a self-monitoring symptoms checklist. This will be a shared document on google drive for all workers.

    • This list will include checking for a fever, cough, loss of smell, extreme tiredness aches or pains, and state of mental health. There will also be confirmation that all workers have adequate PPE.

    • If an employee has a family member at home with COVID-19, they are not to come to work.

  • There must be confirmation that there is adequate PPE and cleaning supplies for each day before work commences. See Inventory Schedule of PPE and Cleaning Supplies section below.

Safety Protocols:

  • Truck & Trailer Safety

    • One person is to be in a vehicle during any travel.

      • Nobody will enter a vehicle at any time that is not their designated vehicle.

    • Vehicles are assigned to one person for the day, and it is the responsibility of that person to disinfect the vehicle at the end of each day.

    • The trailer door is to be opened using a disposable cloth and left open for the day. If the trailer is in an exposed location, the door is to be closed when not in use. Each time the door is opened or closed; disposable cloth is to be used during contact. 

    • There is to be only one person in the tool trailer at any time.

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  • Tool Safety

    • Each worker will have designated tools that will be color coded. Under no circumstance are they to make contact with other worker’s tools. 

    • Tools are to be sanitized periodically throughout the day and at the end of the day before being put away.

    • Plans are to be treated as tools. Each worker will have a digital copy to access on their phones. The hard copy is to be laminated and disinfected periodically through the day as well as at the end of the day.

  • Hand Washing

    • There is to be a hand washing station with water and soap and disposable towels for each worker. 

    • Hand washing is to be done periodically throughout the day, including after any contact with materials brought onto the site such as, but not limited to, plant containers, edge restraints, bags, etc. 

      • Faucet is to be turned off using disposable towels.

  • Disinfecting

    • Disinfecting is to be done using a spray, or wipes after the use of any, and all tools, equipment, trucks, or other surfaces that can be touched by other workers. 

    • Disinfecting is to be done as needed throughout the day as well as thoroughly at the end of the day.

  • Washroom Safety

    • Temporary washroom accommodations and hand washing stations are to be provided by Genus Loci.

    • Under no circumstances shall a worker enter a client’s home for washroom use.

    • Disinfection of washroom door, seat, and any other touched surfaces is to be done after each use.

    • The washroom door is to be propped open after use to allow increased air circulation.

  • Social Distancing

    • Social distancing of six feet will always be practiced.

      • If this is not possible for any reason, masks will be worn.

  • Material Handling

    • All material handling is to be done with gloves and / or tools.

    • Material is to be handled by only one worker whenever possible.

      • If it is not possible, and a pass off is required, the material is to be placed down six feet away from another worker in order to maintain social distancing measures.

      • Where material must be carried by more than one worker, and using a machine is not possible, masks must be worn.

    • All materials brought onto the site such as, but not limited to, plant containers, edge restraints, bags, etc. must be handled using gloves.

  • Deliveries and Material Pick Up

    • Social distancing is to be practiced during all material pickups and deliveries. 

      • If signatures are required, it is to be requested that they are done at six feet away. 

        • Workers must disinfect hands after providing signatures.

        • It is recommended that workers have their own pen to use in these situations.

    • Shipping and packing slips are to be handled as paper receipts under Receipts Handling section below..

    • Protocols in place by suppliers for material pick-ups must be respected.

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  • Cell Phone Safety

    • Cell phones are to be wiped and disinfected at the beginning of the day, at lunch, and at the end of the day. 

      • Minimal use of cell phones will help reduce risk of viral transmission from hands to the face. 

    • No sharing of phones will be permitted. 

      • If more than one worker must be on a call together, they will be conferenced in from their own phone, and maintain social distancing while on the call. – i.e. speaker phone is not recommended.

  • Client Interactions

    • Any client interactions will be done via phone calls, texting, or emails. 

      • When this is not possible, social distancing must always be practiced. 

      • No hand shaking with clients, or any other person.

    • All documents should be passed back and forth electronically. 

      • If there is no time for emailing or scanning, documents must be photographed and submitted electronically.

    • Clients are not to touch any materials, tools, or equipment on site. 

    • No food or beverages are to be accepted from clients, unless they can be safely disinfected. 

  • Machine / Equipment Operation and Fueling

    • Machine and equipment operation are to be performed by one designated person per piece of equipment or machine.

      • If a swap is required, it is the responsibility of the worker that was last to use the machine or equipment to sanitize all surfaces that can be touched. 

        • This includes keys, handles, steering mechanisms, ignition, throttle, choke, primer, etc.

    • Fueling for all equipment and machines is to be performed by one designated worker, being the only person to handle fuel cans. 

      • This person is also responsible for re-filling fuel cans at gas stations.

      • Before fueling equipment, the operator is to dismount the equipment, open the fuel hatch, and move to a distance that is a minimum of six feet away.

    • All equipment controls and commonly touched surfaces such as mounting handles, must be disinfected at the end of the day.

    • Fuel cans should be considered as any other tool and disinfected after use/ contact.

  • Receipts Handling

    • Any receipts that can be received electronically must be emailed to a designated email address.

      • Emailed receipts must have the job site name in the subject heading.

    • A picture must be taken of any paper receipts and the picture must then be emailed to the designated email address.

      • Any receipts that are paper must be kept in a sealed bag by the worker who received them to be produced upon request if needed.

    • All electronic receipts will be emailed to the accountant upon request for printing and bookkeeping reconciliations.

  •  PPE

    • PPE is required as outlined above.

    • All re-useable PPE such as hearing protection, helmets, vests, and safety glasses are to be disinfected periodically throughout the day. 

    • Gloves are to be worn whenever possible and are to be washed at the end of every day.

    • All used disposable PPE is to be handled under the assumption it is infected. 

    • No worker is to touch another worker’s PPE.

      • PPE is not to be shared under any circumstance.

  • Inventory Schedule of PPE and Cleaning Supplies

    • Each worker will perform daily inventory counts for all PPE used, and a supervisor shall be notified.

    • A chart will be provided on google drive for all workers to record inventory.

      • The supervisor or designated worker responsible for keeping track of PPE and cleaning supplies must be sure there is enough inventory for the day before work commences.

  • Documentation on Site 

    • A copy of this document will always be on site, and where possible, posted for the public to see the measures being taken. 

    • A statement of the work being performed will be on site, and posted in vehicle windows, with directions to find this safety protocol list on our website.

  • Emergencies

    • In the case of a medical emergency, emergency response services are to be notified immediately and no worker shall drive another worker to a hospital unless an ambulance is not available.

    • First aid PPE must be used for any injuries or emergencies being treated on site. 

Please contact us by clicking the tab below for any further inquiries